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.RYLA
COORDINATORS’ SUGGESTED TIME LINE
09/26/2009
8/01/09 PRESIDENTS REPORT NAME, ADDRESS,
PHONE NUMBER, AND
EMAIL ADDRESS OF CLUB RYLA COORDINATOR
9/11/09 COORDINATORS COMMIT TO ATTEND
09/26/09 COORDINATORS SEMINAR
9/26/09 COORDINATORS SEMINAR – Camp George Pirtle,
10:00 a. m. – 4:00 p. m.
10/02/09-
10/25/09 COORDINATORS educate high school counselors on RYLA and
the Application
Process. This is a good time to show the video
to the Counselor and explain the
type of student that RYLA is targeting. Don’t
leave Counselor until he/she is totally
sold on the program and has applications in
hand. Ask for a minimum of 4 applicants for
each camper to be chosen in the interview
process. Ask Counselor to choose applicants
and to give to each an application. Be certain Counselor knows time and
place of interviews, as well as the camp dates (Session 1 or Session
2). Choose and notify
Club’s Interview Committee (minimum of 3) of interview time and place.
Choose a date
for campers to present their program to the Club immediately following
their return from
camp. Give date to Counselor along with an
invitation to attend the meeting as a guest.
11/13/09 Deadline for
receiving fees for number of camper slots Club is requesting.
(Dist. 5830 RYLA Registrar, 2605 Aspen St. Kilgore, TX 75662)
11/13/09 Deadline for
students to turn in application to HS Counselors or RYLA Coordinators.
11/20/09 Interview RYLA applicants and choose primary campers and alternates.
11/27/09 Notify all applicants of their status and give campers
preliminary information, including
date of information meeting with campers and
parents (non-primary and non-alternate
students will be notified that they are
secondary alternates).
12/11/09 Deadline for receipt of applications of primary and
alternate campers. (One male and
one female PRIMARY and same for alternates).
(Dist. 5830 RYLA Registrar, 2605 Aspen St.,
Kilgore, TX 75662)
12/01/09 - Hold
information meeting for campers and parents (include counselors).
(Serve pizza,
12/18/09 dessert, etc.) Show RYLA video. Cover basic
questions about what to bring and not to
bring, transportation to and from camp, health and
safety issues, contact information, etc.
1/15/10 Call
campers to remind them of dates and to answer last minute questions,
especially
about transportation issues (Campers cannot
drive to camp). Coordinators in charge.
1/ 22-24 /10 Staff Training at Camp Pirtle
2/ 05-07 /10 Session I and Session II – Coordinators responsible
for delivering campers to Pirtle at
& 3:00 p. m. on Friday and picking them up on Sunday at
5:30 p. m. (NO EXCEPTIONS).
2/ 19-21 /10
Also, on Friday, make certain Medical Release Forms are signed by parent
or guardian.
Be available for contact over the weekend in case of emergency. If not,
let the parents know
who is responsible. If a different person is picking campers up, let
both campers and
parents know.
No
Later Than The 1st week of March, have RYLArians as Club Program! Have campers present the program
at
Rotary. Remind them in advance to come well-organized, full of
enthusiasm, and wearing
RYLA T-shirts and bandanas. Be sure to invite parents and
counselors to the program!
Note: Many Coordinators continue a RYLA
relationship with campers by having
pizza parties, sleepovers, parties,
etc.; the kids love keeping in touch.
THANKS FOR YOUR BEING A VITAL
PART OF RYLA, THE MOST
EXCITING AND AMAZING
LEADERSHIP TRAINING
PROGRAM IN
THE WORLD!!!!!!!! |
